Complete Institute Management Software

40+ Powerful Features for Coaching Institutes, Training Centers & Tuition Classes

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500+ Institutes
50k+ Students
4.9⭐ Rating

✨ 40+ Features Including:

Master Entries
Student Management
Enquiry Management
Admission Management
Fee Management
Expense Management
Employee Management
Certificate Management

Complete Institute Management System

Everything you need to run your institute efficiently - 40+ features designed for Indian coaching centers

Master Entries

📚 Courses & Batches

  • Courses, Batches & Sessions Setup
  • Fee Plans & Subjects Configuration
  • Batch Allocation System

⚙️ Basic Setup

  • Session & Academic Year Setup
  • Fee Structure Configuration
  • Subject & Syllabus Management

Enquiry Management

Complete Enquiry Tracking

  • Call & Walk-in Enquiry Records - Track all enquiries from phone calls and walk-ins
  • Lead Tracking System - Convert leads to admissions smoothly
  • Follow-up Reminder Alerts - Never miss a follow-up
  • Follow-up Comment History - Complete history with date tracking
  • Enquiry Source Tracking - Know where your students come from

Student Management

Complete Student Records

  • Student Registration & Profile Management - Complete student details
  • ID Card Generation - Automatic student ID cards
  • Batch Allocation System - Assign students to batches
  • Multi‑Course Enrollment - Single student in multiple courses
  • Student Photo & Document Storage - Aadhaar, photos, certificates
  • Parent Details & Communication - Complete parent information

Admission Management

Streamlined Admission Process

  • Admission Form Entry - Quick and easy admission form
  • Course & Fee Mapping - Auto-assign fees based on course
  • Aadhaar Upload & Secure Document Storage - All documents in one place
  • Admission Confirmation A4 Printable Form - Professional admission letter
  • Bulk Student Import from Excel - Save time during admission season

Fee Management

Complete Fee Tracking

  • Fee Collection & Installment System - One-time, monthly, installment plans
  • Due Fee Tracking - Real-time fee due alerts
  • Daily & Monthly Collection Reports - Complete fee collection summary
  • Professional Fee Receipt Printing - PDF and Print ready receipts
  • Student Due Fees Sheet Download - Excel and PDF format
  • Fee Concession Management - Scholarships and discounts
  • Online Payment Integration - UPI, Card, Netbanking (Optional)

Office Expense Management

Track Institute Expenses

  • Expense Entry - Daily expense recording
  • Category Wise Expense Reports - Rent, salary, electricity, etc.
  • Monthly Profit & Loss - Income vs Expense tracking
  • Expense Receipt Upload - Store bills and receipts

Employee Management

Complete Staff Management

  • Staff Records - Complete staff profiles
  • Attendance Tracking - Daily staff attendance
  • Salary Management - Salary calculation and tracking
  • Staff ID Card Download & Printing - Professional ID cards
  • Role Based Staff Permission System - Control access
  • Teacher Assignment to Batches - Assign teachers to subjects
  • Leave Management - Staff leave tracking

Certificate Management

Automatic Certificate Generation

  • Course Completion Certificate Generation - Auto-generated certificates
  • Custom Certificate with Logo & Signature - Professional design
  • Bulk Certificate Printing - Generate 100+ certificates in minutes
  • Course Completion Status Tracking - Know who's eligible
  • Digital Certificate Sharing - WhatsApp/Email directly
  • Multiple Certificate Templates - Different designs for different courses

Attendance Management

Student & Staff Attendance

  • Daily Student Attendance - Batch-wise attendance
  • Monthly Attendance Reports - Percentage and summary
  • SMS/WhatsApp Absent Alerts - Notify parents automatically
  • Staff Attendance Tracking - Teacher attendance

System & Automation Features

Smart Automation

  • Multi User Login - Different access for admin, staff, teachers
  • Dashboard Analytics - Real-time institute overview
  • Automatic Due Fee Reminder - SMS/WhatsApp alerts
  • WhatsApp Notification Integration - Fee, admission, exam alerts
  • Full Data Import & Export (Excel) - Easy data migration
  • Data Backup & Security - Automatic daily backup
  • Online Remote Support & Training - We help you setup
  • SMS Integration - Bulk SMS for notifications
  • Email Notifications - Automatic email alerts

Reports & Analytics

30+ Reports

  • Student Fee Due Report
  • Daily Collection Report
  • Monthly Income Statement
  • Student Attendance Report
  • Staff Salary Report
  • Expense Category Report
  • Enquiry Conversion Report
  • Batch-wise Performance

Perfect For All Types of Institutes

Trusted by coaching centers across India

Coaching Institutes

Computer Training

Spoken English

Tuition Classes

Competitive Exam

Skill Development

Simple & Affordable Pricing

Choose the plan that fits your institute size

Starter

₹9,999/year
  • Up to 100 students
  • Basic features
  • Email support
  • WhatsApp integration
  • Certificate generator
Get Started
Most Popular

Professional

₹14,999/year
  • Unlimited students
  • All 40+ features included
  • Priority support
  • WhatsApp integration
  • Certificate generator
  • SMS alerts
  • Online payment
Get Started

Enterprise

Custom
  • Multiple branches
  • Custom features
  • Dedicated manager
  • API integration
  • 24x7 support
Contact Us

What Institute Owners Say

Trusted by 500+ coaching centers across India

"Best decision for our institute. Earlier we used Excel sheets, now everything is automated. Fee tracking and certificates are super easy."
RK

Rakesh Kumar

Director, Gyan Coaching Center, Patna

"WhatsApp integration is a game changer. Automatic fee reminders have reduced our follow-up time by 80%. Highly recommended!"
PS

Priya Sharma

Owner, English Academy, Delhi

"Very user friendly software. My staff learned it in 2 days. Support team is always available. Value for money."
AV

Anand Verma

Director, Computer Institute, Lucknow

Frequently Asked Questions

Everything you need to know about our software

🤔 Is this software suitable for small coaching institutes?

Yes, absolutely! Our software is designed for both small and large institutes. We have plans starting from ₹9,999/year for up to 100 students with all basic features included.

🤔 Can one student enroll in multiple courses?

Yes, our system supports multi-course enrollment with separate fee tracking for each course. Perfect for institutes offering multiple programs like coaching, computer training, and spoken English together.

🤔 How does WhatsApp integration work?

The software automatically sends fee reminders, admission confirmations, exam notifications, and certificate links via WhatsApp. Parents and students receive updates directly on their phone. No need to manually message everyone.

🤔 Can I generate certificates and ID cards?

Yes! You can generate professional certificates with your institute logo and signature. ID cards for students and staff can be printed in bulk. Multiple certificate templates available for different courses.

🤔 Is data backup included?

Yes, automatic daily backup is included in all plans. Your data is secure on cloud servers with encryption. We also provide data export option anytime in Excel/PDF format.

🤔 Do you provide training and support?

Yes, we provide free online training via Zoom/TeamViewer. Our support team is available 8 AM to 8 PM via call, WhatsApp, and email. Remote support included in all plans.

Ready to automate your institute?

Get free demo & consultation today!

Call / WhatsApp: 7070090552

Email: info@institutesoftware.in

Address: B211, SK Puri, Boring Road, Patna - 800001

Support Hours: 8 AM - 8 PM (Mon-Sun)

📞 Call Now: 7070090552

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📍 Available Across India

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